Printing & Promotional Items
Printing
- Refers to the production of printed materials used to promote the University, internally and externally.
- Commonly printed materials include, but are not limited to: brochures, posters, banners, flyers, annual reports, bulletins, leaflets, circulars, or similar publications.
- Printed materials are subject to the University purchasing thresholds.
- Use of University Name and Indicia (PS-93): LSU is the owner of all rights, titles and interests in and to certain designations comprising designs, trade names, trademarks and service marks (hereafter called "Licensed Marks”) …. The Supplier is granted the right by LSU to utilize its "Licensed Marks" on a royalty free basis for the sole purpose of executing the deliverables under this contract. Supplier acknowledges this single use provision, and further acknowledges that any other use of such licensed marks of LSU shall be considered as an infringement of its federal and state registered trademarks.
Promotional Items & Trademark Licensing
- Refers to any item or product that may be branded with a logo or slogan to promote the University, departments, or its events.
- Commonly purchased promotional items include, but are not limited to: hand sanitizer, phone pop-its, t-shirts, capes, cozies, coffee mugs, keychains, cups, bags, fans, USB drives.
- Each LSU Campus has internal approval processes for promotional items. These approvals are required prior to production.
- Promotional items are for non-retail, campus use and subject to the University’s purchasing thresholds and procedures.
- To produce promotional items, an Internal Campus Supplier (ICS) license type is required. The ICS license type allows a company to produce products bearing LSU indicia for University departments and related entities for internal consumption only.
- To become an LSU Licensee:
- All LSU licenses are obtained through the University’s licensing agent, the Collegiate
Licensing Company (CLC), via an online approval process at www.CLC.com.
- An LSU ICS license request generally takes 4-8 weeks for processing for first-time licensees.
- An ICS application/administration fee and product liability insurance is required for all Licensees. Additional information on the fee and insurance requirements can be found at www.CLC.com.
- All LSU licenses are obtained through the University’s licensing agent, the Collegiate
Licensing Company (CLC), via an online approval process at www.CLC.com.
- For all information related to Trademark Licensing, visit www.LSU.com.
Promotional Items and Items Requiring Use of the LSU Logo
Under specified conditions, University departments may purchase promotional items of no intrinsic value to be distributed without charge in anticipation of generating additional revenues. The following procedures are required:
- All purchasing rules and regulations must be followed.
- LSU Approval Form PUR522 procurement of promotional items and items requiring use
of the LSU logo regardless of the total cost needs to be submitted to LSU Procurement
prior to any commitment of funds.
All items bearing or containing the University name or other indicia are subject to provisions of PS-93: Use of University Name and Indicia. - Purchases less than $5,000 may be direct charged or paid using the LaCarte Card provided that the PUR522 is submitted and approved before any purchase is made. If cardholder is a Delegated Purchasing Agent, the LaCarte purchase limit is increased to $10,000.
- If total cost of item(s) is over $10,000 in a 12-month period, a non-catalog goods requisition must be submitted, competitive bids received and a purchase order issued in accordance with the LAC 34:XIII.Chapters 3-25. If individual is a Delegated Purchasing Agent, a departmental solicitation can be initiated up to $25,000; solicitation documents are to be attached to a requisition for review by the commodity buyer and issuance of the purchase order.
- Additional documentation requirements may include:
- A copy of department's uniform policy
- Clarification/documentation that the purchase is allowed by grant
- Justification of how purchase relates to department/university mission etc.
View LSU Licensee List of approved suppliers for obtaining various promotional items
Rev 11/25/2024