Scholarships and Fellowships
Scholarships and fellowships are allowable on sponsored agreements only when approved by the sponsoring agency. All scholarships and fellowships must have a separate grant in Workday:
- Spend category SC0112: Scholarships is used for tuition, fees, housing, food service, travel, and books.
- Spend category SC0111: Graduate Fellowships are used for stipends for graduate students.
- Spend Category SC0114: Undergraduate Fellowships are used for stipends for undergraduate students and students not required to be enrolled as a stipulation of the award (non-LSU students)
To assist in determining how to process student stipends and scholarships, there is a Fellowship/Scholarship Decision Tree on the SPA website for Undergraduate, Graduate and Postdoctoral students.
To request an Award Item or Waiver for a Scholarship/Fellowship account, the department must complete an AS498 form. Approval routing is located on the second page of the form. Once the Award Item or Waiver is established,
- SPA will load the waivers for tuition exemptions for the appropriate students upon notification from the PI or the designated departmental contact.
- Departments are responsible for loading the Award Items for stipend payments in the Blackbaud system.
Documentation of scholarship criteria must be attached to the AS498.
Stipends paid to student that are not enrolled are paid through Accounts Payable, see instructions for Non-Student Awards. If students are not required to be enrolled as a condition of the award but choose to enroll, their stipend must be paid through Blackbaud.
Fellowships are cash awards frequently given for academic excellence, but in some cases they are given on the basis of need. Fellows do not have a work component.
Fellowships/stipends are paid on the following dates but will usually hit the ledger a few days before; therefore, payments on the 1st of the month will usually show up on the ledger preceding that month:
| Fall term | Spring term | Summer term |
|---|---|---|
| August (Third Monday) | January (Third Monday) | May (One week before class begins) |
| August (Last Monday) | January (Third Monday) | June (end of June) |
| September (Last Monday) | February (Last Monday) | |
| October (Last Monday) | March (Last Monday) | |
| November (Last Monday) | April (Last Monday) |
If a department decides to pay the students less than 5 installments, they will be
paid beginning the first payment date. For example, 2 installments will be paid in
August (third Monday) and August (last Monday), or 3 installments will be paid in
August (third Monday), August (last Monday), and September (last Monday).
Awards are term-based and will only release funds to students upon completion of registration.
Manual journals cannot be utilized to correct the grant for scholarships and fellowships. To make corrections in Blackbaud, contact Jaime Miller or Sarah Salesneves in the Financial Aid & Scholarships office.
For cash incentive payments paid to participants in sponsored programs ($50 or less), see FASOP: AS-13.